Our commitment to your privacy
Dorset Wildlife Trust is registered with the Information Commissioner’s Office as a Data Controller. We are committed to keeping the personal details of our members and supporters safe and we will never sell your personal data. With your permission, we determine why and how your personal data is used as per our Privacy Policy. Should you wish to find out more about our Privacy Policy the full policy can be read here, or contact:
Sara Thompson, Director of Fundraising & Marketing,
Telephone: 01305 264620 Email: mail@dorsetwildlifetrust.org.uk
Brooklands Farm, Forston, Dorchester, DT2 7AA. Our office hours are Monday – Friday, 9am – 5pm.
Data retention
We will only keep information about you for as long as we need to. We make sure that any companies which process your data on our behalf (such as our mailing house) do the same. We have varying retention periods for different categories of information depending on our legal obligations and whether there is an administrative need, such as answering member queries.
After a retention period has elapsed, the data is deleted or archived.
|
Type of data |
Acceptable Retention Period |
Method of destruction |
|
Membership database records |
Indefinitely, for statistical analysis |
N/A |
|
Donor database records |
6 years after the last donation. Details concerning major donations (greater than £500) will be held indefinitely. |
Bulk deletion of records by Membership Admin |
|
Volunteer database records |
1 year after the volunteering has ended |
Bulk deletion of records by Volunteer Admin |
|
Volunteer applications & Volunteer paperwork |
Applications will be destroyed after 6 months. Volunteering agreements will only be retained for 1 year after volunteering ceases. |
Shredded/e-mails deleted by Volunteer Admin |
|
Job applications |
6 months |
Hard copies are shredded by HR Manager. Electronic applications are deleted by HR Manager. |
|
Website retail orders |
Indefinitely, for statistical analysis |
N/A |
Data deletion
If you ask us to delete your personal information, we will anonymise your contact details, and delete all personal information from records of past communication. If you want your personal information deleted, please contact Dorset Wildlife Trust.
Further information
|
Author |
Sara Thompson |
|
Contact |
Sara Thompson |
|
DWT email |
|
|
Web |
|
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Updated |
2 February 2018 |